Viewing the Audit Trail for a Content Item

The XperienCentral Audit Trail functionality makes it is possible to track and view all modifications made to existing and deleted pages, page sections, articles, custom content items and language labels. You can view the complete change history of these items including who made the change, what the change was, and when it occurred. The ability to view the history of changes made to content is important for purposes of tracking and auditing as well reversing unwanted changes or restoring a page, page section, article, or custom content item to a previous state. By default, only users with the permission to edit the specific page, page section, article, or custom content item can view the audit trail for it. It is also possible to control who can view audit trail information via User Authorization.

While it is possible to track all changes made to individual language labels within XperienCentral, it is not possible to revert these changes.

To view the audit trail for a page, page section, article, or custom content item, perform the following steps:

Navigate to the content item for which you want to view the audit trail to view it.
Navigate to content item properties.
Click the "Status" tab.
Click [View Audit Trail].
To view the audit trail for languages and language labels, navigate to the following URL:

http://<server name>/web/mvc/panel?panelid=nl.gx.product.wmpaudittrail.audittrailpanel&webid=<webid>&initialstart=true&langid=<langid>

for example:

http://gxsoftware.com/web/mvc/panel?panelid=nl.gx.product.wmpaudittrail.audittrailpanel&webid=26098&initialstart=true&langid=43

where <server name> is the name of the server on which XperienCentral is running, <webid> is the ID of the web initiative and <langid> is the ID of the language for which you want to see the language label audit trail. The <webid> and <langid> can be retrieved using the JCR Browser and <server name> can be retrieved from Channel Overview.

Audit Trail Tab

On the Audit Trail tab, a record of all changes that have been made to pages, page sections, articles, and custom content items since they were created or since the last time the audit trail was purged can be viewed. For complete information on purging the audit trail, see Purging the Audit Trail.

Selecting a View

At the top of the Audit Trail tab you can select filters to determine which audit trail records and how many per page to view. Audit trail records are always sorted by date with the entry/record with the newest date/timestamp appearing at the top. For each content item, you can select from the following filters to determine the records that are shown:

Language (see A below) — Select the language version of the page for which you want to view the audit trail. To view records for all available languages, select ‘All’.
Page version (B) — Select the version of the page or page section for which you want to view the audit trail.
From date (C) — Specify the start date of the period for which you want to view the audit trail records.
To date (D) — Specify the end date of the period for which you want to view the audit trail records.
Entries per page (E) — Select the number of audit trail entries you want to view per page. The options are 10, 25, or 50.

Once you have selected the filter parameters, click [Show]. The audit trail records that match the specified parameters will be shown. For example:

For each audit trail record, the following details are provided to describe the event:

Column	Description
Username	Specifies the name of the user who performed the action.
Date	Specifies the local date and time when the action was performed.
Action	Specifies the type of action that was performed. See the following section for a description of the actions that are tracked.
View changes	Clicking ‘View changes’ next to an entry shows the details of the change(s) in the [Changes] tab. For complete information on interpreting the changes made to a page, page section, article, or custom content item, see the section ‘[Changes] tab’.

Action Types

An audit trail record is created whenever each of the following actions is performed on an item:

Column	Description
Create	Initial creation of the page, page section, article, custom content item or language label.
Update	The content has been updated. The following actions result in an update: Adding, modifying the settings of, or deleting any content element available from the Insert menu. Adding, modifying, or deleting rich text. Adding or modifying the publication and/or expiration date. Adding or modifying the navigation title of a page. Adding or deleting terms for articles. Adding or modifying the HTML title of articles. Adding or modifying a language label. Adding or modifying a link behavior on a page or page section.
Workflow update	The workflow state is modified.
Move	The page has been moved to a different location in the Site Structure Widget.
Duplicate	A duplicate has been made of a page, page section, or article.