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On the Audit Trail tab, a record of all changes that have been made to pages, page sections, articles, and custom content items since they were created or since the last time the audit trail was purged can be viewed. For complete information on purging the audit trail, see Purging the Audit Trail.
Selecting a View
At the top of the Audit Trail tab you can select filters to determine which audit trail records and how many per page to view. Audit trail records are always sorted by date with the entry/record with the newest date/timestamp appearing at the top. For each content item, you can select from the following filters to determine the records that are shown:
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In the example above, the user "CarolineH" performed multiple actions within the period 1/8/2015 11:40 AM and 11:45 AM. The details of the multiple actions performed can be viewed by clicking the plus [+] next to "CarolineH" in order to expand the list. The result is a list detailing all actions of the same type that occurred during the session:
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Changes Tab
On the Changes tab, all content that has been added, changed, and deleted can be viewed. For each revision, the date and time that the change occurred is listed together with the name of the user who performed the change. The default view always presents one revision of the page, page section, article, or custom content item compared with the revision that immediately precedes it. You can navigate through each revision and see a direct comparison with the previous revision. For each revision, you have the option of viewing just the changes or the entire content, including that which has not changed. See the section ‘Comparing revisions’ for complete information on comparing two revisions with each other.
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Interpreting the color coding that appears in the audit trail is described in complete detail in the sections Added Content, Removed Content, and Changed Content.
Page and Page Section Details
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In the audit trail, all details of elements are shown. The details are presented in a hierarchical structure that contains generic information that is then broken down into fine detail in outline fashion. Element details are shown under the "Elements" heading. The name of the element is shown in bold the next level in and then the specific details for the element appear indented below the element name. The audit trail record for each element type shows details specific to it. For information on a particular field, compare the audit trail record to the fields that appear in the element itself.
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The following is an example of an expiration date added to a page:
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When the text in a field or a detail for an element is removed, only the particular field that was removed is highlighted. In the following example, the expiration date for a page has been removed:
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When the text in a rich text element is modified, the entire rich text element is shown as having been changed as opposed to individual bits of text. To determine what changed in the rich text element, compare it side by side immediate revision prior to it. See the following section for complete information on performing side by side comparisons of content item revisions.
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Comparing Revisions
The color coding denoting added, removed, and changed content makes it easy to quickly interpret how content has been changed between two revisions. Because two revisions are always shown side by side, you can not only clearly see the changes that have been made but also the previous state of the part of the content item that has been changed.
By selecting the view ‘Changes only’ you can see summary of only the changes that occurred between two revisions instead of the complete content of the item. For pages, page sections, articles, and custom content items containing a lot of content, this makes it easier to locate the changes.
To navigate between revisions, click [Next revision] or [Previous revision]. In this way you can step through the entire audit trail history of the content item:
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- Workflow activity "Maintained published object" has been deleted.
- Workflow model state Published has been deleted.
- Workflow activity "Maintain planned object" has been added.
- Workflow model state Planned has been added.
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Deleted Items Tab
On the Deleted Items tab you can see all content objects/items that have been deleted since the initial creation of the website or since the last time the audit trail was purged. While the objects themselves cannot be restored once deleted, you can view the audit trail of deleted content items/objects (pages, page sections, articles, and custom content items). For complete information on purging the audit trail, see the section Purging the Audit Trail.
For each content type (page, page section, article or custom content item), the following information is provided:
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You can also sort deleted items in ascending or descending numerical order according to the column headings. To change the sort order, click the column heading of the parameter by which you want to sort the deleted items. The current sort order is identified by the dark blue triangle that appears to the right of the column header by which the deleted items are currently sorted. The down facing arrow indicates that the sort order is currently descending alphabetical or numerical order. The up facing arrow indicates that the sort order is currently ascending alphabetical or numerical order
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For complete information on purging information from the audit trail, see Audit Trail.