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| Column | Description |
|---|---|
| Username | Specifies the name of the user who performed the action. |
| Date | Specifies the local date and time when the action was performed. |
| Action | Specifies the type of action that was performed. See the following section for a description of the actions that are tracked. |
| View changes | Clicking ‘View changes’ next to an entry shows the details of the change(s) in the [Changes] tab. For complete information on interpreting the changes made to a page, page section, article, or custom content item, see the section ‘[Changes] tab’. |
Action Types
An audit trail record is created whenever each of the following actions is performed on an item:
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| Column | Description |
|---|---|
| Create | Initial creation of the page, page section, article, or custom content item. |
| Update | The content has been updated. The following actions result in an update:
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| Workflow update | The workflow state is modified. |
| Move | The page has been moved to a different location in the tree. |
| Duplicate | A duplicate has been made of a page, page section, or article. |
Multiple Actions
When a user performs multiple actions within a period of time, a time and date range appears in the "Date" column. The range specifies the beginning and end of the date and time of the session. For example:
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On the Changes tab, all content that has been added, changed, and deleted can be viewed. For each revision, the date and time that the change occurred is listed together with the name of the user who performed the change. The default view always presents one revision of the page, page section, article, or custom content item compared with the revision that immediately precedes it.
You can navigate through each revision and see a direct comparison with the previous revision. For each revision, you have the option of viewing just the changes or the entire content, including that which has not changed. See the section ‘Comparing revisions’ for complete information on comparing two revisions with each other.
Viewing Revisions
At the top of the Changes tab, there are controls that allow you to navigate between revisions and to control what content is displayed.
To navigate to the first (initial) revision of a content item, click ‘First revision’ (see A above). To select a revision according to its date/time stamp, select it from the ‘Revision’ drop-down list (B). To view the current revision of the content item, click ‘Current revision’ (C). To switch between viewing all content or only the changes in a revision, click ‘Changes only’ or ‘All content’ (D).
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| Column | Description |
|---|---|
| Title | The title of the page or page section. |
| Navigation title | The navigation title of the page or page section. |
| Language | The language version of the page or page section. |
| Publication date | The date and time that the page or page section was created. |
| Expiration date | The date and time that the page or page section will expire. |
| Labels | Labels assigned to this page or page section. |
| Workflow model | The current workflow activity and state for the page or page section. |
For example:
Article Details
In the audit trail, the following details are shown for articles:
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| Column | Description |
|---|---|
| Creation date | The date that the article was created. |
| Expiration date | The date that the article was created. |
| HTML title | The HTML title of the article. |
| Last modified date | The date on which the article was last modified. |
| Lead | The lead-in text for the article. |
| Publication date | Same as creation date. |
| Target page | The target page on which the article will be shown. |
| Terms | Terms assigned to this article. |
| Title | The title of the article. |
| Workflow model | The current workflow activity and state for the article. |
For example:
Element Details
In the audit trail, all details of elements are shown. The details are presented in a hierarchical structure that contains generic information that is then broken down into fine detail in outline fashion. Element details are shown under the "Elements" heading. The name of the element is shown in bold the next level in and then the specific details for the element appear indented below the element name. The audit trail record for each element type shows details specific to it. For information on a particular field, compare the audit trail record to the fields that appear in the element itself.
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Changing the workflow state of a content item is shown in the audit trail as a pair of add/delete actions instead of as changed content. For example:
In the example above, the workflow state of the content item has been changed from Published to Planned. In the audit trail, the actions that are shown as having occurred are:
Workflow activity "Maintained published object" has been deleted.
Workflow model state Published has been deleted.
Workflow activity "Maintain planned object" has been added.
Workflow model state Planned has been added.
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Deleted Items Tab
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You can also sort deleted items in ascending or descending numerical order according to the column headings. To change the sort order, click the column heading of the parameter by which you want to sort the deleted items. The current sort order is identified by the dark blue triangle that appears to the right of the column header by which the deleted items are currently sorted. The down facing arrow indicates that the sort order is currently descending alphabetical or numerical order. The up facing arrow indicates that the sort order is currently ascending alphabetical or numerical order
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Using the XperienCentral Audit Trail tab of the XperienCentral Setup Tool, you can purge the audit trail for existing and deleted pages, page sections, articles, and custom content items. You can purge all audit trail information completely or tracked changes up to and including a specific date.
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