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On the Audit Trail tab, a record of all changes that have been made to pages, page sections, articles, and custom content items since they were created or since the last time the audit trail was purged can be viewed. For complete information on purging the audit trail, see the section Purging the Audit Trail.
Selecting a View
At the top of the Audit Trail tab you can select filters to determine which audit trail records and how many per page to view. Audit trail records are always sorted by date with the entry/record with the newest date/timestamp appearing at the top. For each content item, you can select from the following filters to determine the records that are shown:
- Language (see A below) — Select the language version of the page for which you want to view the audit trail. To view records for all available languages, select ‘All’.
- Page version (B) — Select the version of the page or page section for which you want to view the audit trail.
- From date (C) — Specify the start date of the period for which you want to view the audit trail records.
- To date (D) — Specify the end date of the period for which you want to view the audit trail records.
- Entries per page (E) — Select the number of audit trail entries you want to view per page. The options are 10, 25, or 50.
Once you have selected the filter parameters, click [Show]. The audit trail records that match the specified parameters will be shown. For example:
For each audit trail record, the following details are provided to describe the event:
| Column | Description |
|---|---|
| Username | Specifies the name of the user who performed the action. |
| Date | Specifies the local date and time when the action was performed. |
| Action | Specifies the type of action that was performed. See the following section for a description of the actions that are tracked. |
| View changes | Clicking ‘View changes’ next to an entry shows the details of the change(s) in the [Changes] tab. For complete information on interpreting the changes made to a page, page section, article, or custom content item, see the section ‘[Changes] tab’. |
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An audit trail record is created whenever each of the following actions is performed on an item:
| Column | Description |
|---|---|
| Create | Initial creation of the page, page section, article, or custom content item. |
| Update | The content has been updated. The following actions result in an update:
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| Workflow update | The workflow state is modified. |
| Move | The page has been moved to a different location in the tree. |
| Duplicate | A duplicate has been made of a page, page section, or article. |
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When a user performs multiple actions within a period of time, a time and date range appears in the "Date" column. The range specifies the beginning and end of the date and time of the session. For example:
In the example above, the user "CarolineH" performed multiple actions within the period 1/8/2015 11:40 AM and 11:45 AM. The details of the multiple actions performed can be viewed by clicking the plus [+] next to "CarolineH" in order to expand the list. The result is a list detailing all actions of the same type that occurred during the session:
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Changes Tab
On the Changes tab, all content that has been added, changed, and deleted can be viewed. For each revision, the date and time that the change occurred is listed together with the name of the user who performed the change. The default view always presents one revision of the page, page section, article, or custom content item compared with the revision that immediately precedes it.
You can navigate through each revision and see a direct comparison with the previous revision. For each revision, you have the option of viewing just the changes or the entire content, including that which has not changed. See the section ‘Comparing revisions’ for complete information on comparing two revisions with each other.
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At the top of the Changes tab, there are controls that allow you to navigate between revisions and to control what content is displayed.
To navigate to the first (initial) revision of a content item, click ‘First revision’ (see A above). To select a revision according to its date/time stamp, select it from the ‘Revision’ drop-down list (B). To view the current revision of the content item, click ‘Current revision’ (C). To switch between viewing all content or only the changes in a revision, click ‘Changes only’ or ‘All content’ (D).
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Interpreting the color coding that appears in the audit trail is described in complete detail in the sections Added Content, Removed Content, and Changed Content.
Page and Page Section Details
In the audit trail, the following details are shown for pages and page sections:
| Column | Description |
|---|---|
| Title | The title of the page or page section. |
| Navigation title | The navigation title of the page or page section. |
| Language | The language version of the page or page section. |
| Publication date | The date and time that the page or page section was created. |
| Expiration date | The date and time that the page or page section will expire. |
| Labels | Labels assigned to this page or page section. |
| Workflow model | The current workflow activity and state for the page or page section. |
For example:
Article Details
In the audit trail, the following details are shown for articles:
| Column | Description |
|---|---|
| Creation date | The date that the article was created. |
| Expiration date | The date that the article was created. |
| HTML title | The HTML title of the article. |
| Last modified date | The date on which the article was last modified. |
| Lead | The lead-in text for the article. |
| Publication date | Same as creation date. |
| Target page | The target page on which the article will be shown. |
| Terms | Terms assigned to this article. |
| Title | The title of the article. |
| Workflow model | The current workflow activity and state for the article. |
For example:
Element Details
In the audit trail, all details of elements are shown. The details are presented in a hierarchical structure that contains generic information that is then broken down into fine detail in outline fashion. Element details are shown under the "Elements" heading. The name of the element is shown in bold the next level in and then the specific details for the element appear indented below the element name. The audit trail record for each element type shows details specific to it. For information on a particular field, compare the audit trail record to the fields that appear in the element itself.
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Added Content
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